Secretariat services
An accurate record of every decision, so your board can focus on making them.
Good governance depends on a clear record: who was present, what was discussed, what was decided and who is responsible for what happens next.
We provide professional secretariat support for boards, committees and meetings of every kind, in person, online or from your recording.
What we offer
Minute-taking and drafting
Accurate, well-written minutes that record discussion, decisions and actions clearly. We attend in person or online, or draft from a recording you provide.
Board resolutions
Properly worded resolutions that reflect exactly what was agreed, ready for signature and your records.
Meeting documentation
Agendas, attendance registers, action lists and the supporting paperwork that keeps meetings organised from one sitting to the next.
Conference secretariat support
Documentation support across conference sessions, so organisers can concentrate on running the event.
How it works
Remote or in person, the steps are the same, and you always know what happens next.
- 1
Prepare
You share the agenda and any papers, and we confirm the format you need.
- 2
Attend
We join in person or online, or work from your recording.
- 3
Draft
We prepare clear draft minutes and any resolutions for your review.
- 4
Finalise
We incorporate corrections and deliver the final, confidential record.
A good fit for
- Boards of directors and trustees
- Committees and sub-committees
- Annual general meetings
- NGO and institutional governance meetings
Fees
Published rates in South African rand. For larger or ongoing work, we quote the total before we start.
| Service | Unit | Fee |
|---|---|---|
| Minute-taking & drafting, in-person attendance | per hour | R1 500 |
| Minute-taking & drafting, online attendance | per hour | R900 |
| Minute-taking & drafting from your recording | per hour | R700 |
| Drafting of board resolutions | per resolution | R550 |
Common questions
Working from your recording is the most economical. Online attendance suits virtual meetings, and in-person attendance is best for formal board and committee sittings.
Confidentiality is one of our core commitments. Everything you share, and everything we record, stays between us and your organisation.
Minute-taking and drafting is charged per hour at the rate for the option you choose. We will confirm the estimate with you before we begin.
Discuss your requirements
Contact us by email or WhatsApp with a brief outline of your requirements, whether you need corporate communications, report writing, documentation or secretariat support. We will review your enquiry and confirm the scope of work, applicable fees and expected delivery timeline before commencing the assignment.